Apps are available to download for both Apple and Android devices and connect to Titan’s complete inspection cloud platform.

The manager begins by setting up the inspections you want performed. Then, inspectors open the app and are taken to a list of the facilities the manager has given them to inspect.

To ensure compliance, the app includes free access to a library containing all accepted state forms and PEI forms, which apply to states that have not yet adopted their own forms. This means you’ll always meet compliance requirements, with new state forms automatically added as states adopt them. Even better, all completed inspections are published on approved state PDFs for paperless compliance reporting that’s as fast as it is easy.

Operators can set up a new inspection by selecting “add new” and then choosing the inspection they desire completed by field personnel or vendors. Simply select the date of the inspection and your Inspector will automatically be filled in based on the list you’ve set up to perform these inspections. Select “add new” again and the inspection is created. 

You have the ability to require specific fields and attachments, so no inspection can be scored until all forms are filled. You have the option to score results as pass/fail or on a weighted scale.

Information is pulled from your site data in the Titan platform, including facility-specific information like tanks, lines, dispensers, canopies, sumps, and ATGs. This ensures inspectors see and inspect what equipment is actually installed at your sites, increasing both the accuracy and efficiency of your inspection process. 

Once a user has been set up in the inspection app, they can work online providing you with real-time results, or if no internet is available, they can perform inspections offline and sync when the inspection is completed and internet is available.

The types of inspections you can do with Titan are as flexible and versatile as your business needs. Forms in the inspection library are not limited to EPA and PEI inspections since you can configure virtually any form or inspection type you want performed, including 30-day walk-throughs, spill bucket inspections, big oil brand or secret shopper inspections, clean bathroom inspections, fleet inspections and so on. You can even set up an optional approval process if you so choose.

Completed inspections are accessible as mapped PDFs in both the Advanced Facility Inspection App and the Titan platform. And because it’s a cloud platform, you can include as many videos, documents, and photos without worrying about possibly running out of space.

Titan’s management dashboard allows users to manage the inspection process, offering complete visibility into what inspections have been completed and which have not in any given month. 

Additionally, you’ll be notified of deficiencies, inspection statuses or stages, trends, and even the root causes of any recurring problems. You can even set up a workflow with notifications to help users and staff track all issues to resolution—even linking to work orders for full maintenance resolution management.

Inspectors have the flexibility to open previously started inspections, start new inspections, or look at completed inspections from the app. Leading convenience stores have used Titan’s inspection app to perform more than 8,000 fuel facility walk-through inspections each month for over 5 years, making is the #1 inspection app in the fuel industry.

If you’d like to learn more about Titan Cloud Software’s Advanced Inspection Platform and Apps, please reach out today to set up a demo.

Brent Puzak

VP of Solutions Consulting

Brent brings 25 years' industry experience to Titan Cloud as the Vice President of Solutions Consulting. He led environmental shared services for a global retail chain with over 9,000 locations, moving through numerous leadership positions. Brent's diverse background and knowledge allows him to take a strategic approach to addressing complex industry challenges.

*Adapted from How to Confidently Manage Environmental Compliance webinar 

Managing environmental compliance means not only meeting environmental regulations and reducing the risk of catastrophic leaks, but also identifying operational gaps and implementing solutions to resolve or mitigate those gaps. At a time when companies are asking staff to constantly do more with less, how can you be confident in your compliance management? 

Build up foundational knowledge

Compliance managers operate in a world where state and federal regulations are constantly changing. It’s crucial that compliance managers know their governing environmental regulations. It could take several years for a compliance professional to truly know the regulations by heart (and by then they’ll probably have changed anyway), so having a reference on hand will serve them well should a crisis arise.  

Compliance managers should also lean on vendors, peers, consultants, and the regulatory community for guidance on reducing risk exposure. Compliance affects almost every function in an organization, so it’s important to build internal relationships as well as external ones to identify how everyone can impact an organization’s compliance. 

Staying organized – the key to success

Forecourt data is becoming easier to access, but without an organized system to compile and analyze it, the data might as well be buried with your UST. Spreadsheets may work for only one site, but once a company has several locations, especially across multiple jurisdictions, the data becomes increasingly chaotic and time-consuming to analyze.  

A powerful, simple platform that captures all necessary data is critical for compliance managers in today’s fast-paced environment. Operating at the highest level means compliance managers need to embrace more robust systems to store and organize compliance data. With a single source of truth at their fingertips, compliance managers can retrieve the exact information they need for an upcoming inspection, permit renewal, or test for an easier, more efficient approach.  

Out into the field

At the end of the day, understanding regulations and a good database will only get you so far. Compliance managers need to get out into the field to understand what systems the company has, how they function, and what problems frequently occur. Tracking assets and recurring issues can help compliance managers understand where their budget is being spent and how to decrease costs. Critical insights such as these are often difficult to keep track of in a spreadsheet, but forecourt management software that tracks this data and related correspondence can help compliance professionals make better business decisions. 

As these insights are recorded and patterns emerge, compliance managers should reference their support network and the knowledge they’ve built up to ensure there are systems in place to solve these challenges.  

Plan for the worst-case scenario

Despite every compliance manager’s best effort, releases will undoubtedly occur. The first step in mitigating your exposure is to identify potential points of failure and how they could impact sites. Include other departments in the plan, as regulations often require specific notifications to ensure an effective response.  

The best way to guide plans for a worst-case scenario is to conduct a gap analysis, where compliance managers review current processes and document organizational requirements. Once this information has been collected, managers should compare these to what is required by regulations to identify any areas where they may be lacking. This is where field experience is vital, as compliance professionals can accurately assess their risk indicators and implications from the insights they gathered in their database. But completing this process doesn’t mean a company will always be in compliance, this is something that must be reviewed and updated on an ongoing basis.  

The future of compliance

Technology adoption has swept through the convenience store industry, and compliance departments can reap the benefit. Not only have advances in AI and Big Data helped c-store professionals get large amounts of data quickly, they’ve also provided access to analytics and insights that help drive profitability. But perhaps the most exciting development for compliance professionals has been the Internet of Things. IoT improvements allow users to access data from multiple equipment sources on one central platform, which is critical for environmental departments that touch most aspects of a company. To ensure nothing slips through the cracks, compliance managers need to take a holistic approach and single platform usage is integral to that strategy.  

Today’s compliance managers have a lot on their plate, but with an organized platform for data and a strategic plan to address operational gaps, mitigating risk and maintaining compliance becomes a whole lot easier.  

SEE ALSO: Global Convenience Store Focus’ summary of the webinar

Brent Puzak

VP of Solutions Consulting

Brent brings 25 years' industry experience to Titan Cloud as the Vice President of Solutions Consulting. He led environmental shared services for a global retail chain with over 9,000 locations, moving through numerous leadership positions. Brent's diverse background and knowledge allows him to take a strategic approach to addressing complex industry challenges.